(formerly the Federation of British Tape Recordists)
Adopted at the EGM, 16th November 2013 at Banbury
- 1. Name
- The name of the Association shall be the "British Sound Recording Association", hereafter referred to as the "Association".
- 2. Aim
- The aim of the Association shall be to promote and support all aspects of amateur sound recording.
- 3. Membership
- The Association shall consist of Individual and Joint Members (two persons residing at the same
address) that to the satisfaction of the Council support its aim.
These categories are hereafter referred to as “Members”.
- 4. Termination of Membership
- 4.1 Any member wishing to resign from the Association shall send a letter of resignation to the Honorary Secretary accompanied by any arrears of
subscription or other monies owing to the Association and shall promptly return any property of the Association which may at any time have been lent to,
or otherwise placed in his/her custody.
- 4.2 Acceptance of such resignation shall not relieve a Member from any liability, financial or otherwise, occurring prior to such acceptance.
- 4.3 A Member with a subscription in arrears by more than three months shall, unless otherwise directed by the Council, cease to be a Member.
- 4.4 If it shall appear to the Council or be represented to them by notice in writing signed by not less than three Members of the Association
that there is reason to believe that the conduct of any Member has been such that it would not be in the interests of the Association to permit such
a Member to enjoy the privileges of Membership, the Council shall send to such a Member a statement in writing of the allegations made and shall afford
the Member an opportunity to reply to them in person or in writing.
- 4.5 The Council shall give due regard to all representations made by the Member, but if it shall be of the opinion after due consideration
that the name shall be removed from the register and that the Membership shall cease, it shall have the power so to resolve.
- 4.6 Any person who has ceased to be a Member of the Association shall remain liable to the Association for any monies owing, and for any
property lent or otherwise placed in his/her custody or control.
- 5. Ruling Body
- 5.1 Subject to the provisions of the Constitution the sole control and management of the income, property, and affairs of the Association
shall be vested in a duly elected Council.
- 5.2 The Council may formulate and publish rules for the effectual administration and conduct of the affairs of the Association as and when
they consider necessary.
- 5.3 The Council shall consist of the following Officers who must hold current Membership and be resident in the British Isles:
- Honorary Secretary
- Honorary Treasurer
- 5.4 An individual may hold more than one of the above posts.
- 5.5 The Council may appoint a President and Vice-presidents, who will be Honorary Members.
- 5.6 The Council may form sub-committees and co-opt members for special purposes.
- 5.7 Officers and members of the Council shall be elected for a period of
one year commencing at the close of business of the AGM.
Retiring Officers are eligible for re-election.
- 5.8 Council Meetings shall be held as required.
- 5.9 A quorum shall consist of four members of the Council. In the event of any
equality of votes, the Chairman shall have a second or casting vote.
- 6. Fees and subscriptions
- 6.1 Membership fees shall be set by the Council.
- 7. Communication
- 7.1 All communication to members will be by electronic means unless specific arrangements are made.
- 8. Meetings
- 8.1 An Annual General Meeting shall be held not later than the 30th of June.
- 8.2 At this meeting the minutes of the previous AGM and the examined accounts will be presented for approval and necessary Officers elected
for the ensuing year.
- 8.3 A minimum of Twenty-one days notice of such meeting shall be given to Members who have provided an appropriate address.
- 8.4 The minutes of the previous AGM and the accounts for the previous calendar year will be made available to Members who have
provided an appropriate address.
- 8.5 An Extraordinary General Meeting may be called by not less than six Members of the Association making application in writing to the
Honorary Secretary. This application shall provide sixty days notice of such a meeting and shall contain specific information of all business
to be transacted thereat. The signatories of the application shall be prepared to defray the costs of such a meeting.
- 8.6 Thirty days notice of any Extraordinary General Meeting shall be given to Members who have provided an address within the British Isles.
- 8.7 The quorum at all General Meetings shall be ten percent of the Membership or twenty persons, whichever is the lesser number.
- 8.8 The non-receipt of any notification of any General Meeting shall not invalidate the business transacted, nor shall non-receipt by or from
any Member of any ballot paper invalidate any election.
- 9. Nominations
- 9.1 Any eligible Member wishing to stand for any post due to become vacant shall notify the Council in writing via the Honorary Secretary by the
end of January. This notification shall include the names of the persons who are proposing and seconding the nominee. The Member should also provide
a brief statement supporting his/her nomination. This will be made available to members no less than 21 days in advance of the AGM.
- 9.2 For any contested post, a short statement from all candidates will be made available to members no less than 21 days in advance of the AGM.
- 9.3 Nominations will be accepted for any officers or Council member posts with no existing nominee up to and during the Annual General Meeting.
- 10. Votes of Members
- 10.1 A Member shall be entitled to one vote.
- 10.2 Any Member unable to attend any General Meeting may appoint a Proxy to vote on his/her behalf, or
may submit a vote in advance of the meeting.
- 11. Application of Income
- 10.1 The assets of the Association shall be applied solely to the furtherance of its Aim as determined by the Council.
- 10.2 Accounts shall be kept in respect of the assets and liabilities of the Association. They shall be balanced to the 31st December each year
and examined prior to presentation at the following AGM.
- 10.3 In the event of the dissolution of the Association, any funds remaining after outstanding debts have been cleared shall be disposed of as
directed by Members at a General Meeting.
- 11. Alterations to the Constitution
- No amendments to this Constitution shall be made unless authorised by resolution at a General Meeting. Any proposed alteration must be submitted
in writing to the Honorary Secretary at least sixty days prior to a General Meeting.